Registration and Cancellation Terms

The owner of this registration form on scandlas2021.ee website (hereinafter: registration form) is Publicon OÜ (business registry number 11077247) located at Väike-Turu 8, Tartu, Estonia.

Information about sales, items and prices

The terms and conditions apply when registering via the registration form on this website. All participation options are listed together with the prices. Information about the items is presented in the registration form and on the other webpages. 

All registrations have to be made via the online registration form that will be open on this website from November 2020 until 15 March 2021.
Registration payments can be made via bank transfer after receiving the invoice -  any resulting bank charges are to be paid by the Symposium participants. 

Registration process

Participation in the Scand-LAS2021 Symposium is subject to a fee. Please fill in all compulsory fields and make the selections about your participation. At the end of the form, you will see the total sum of your selections. You can then preview your registration form and submit the registration. You will get the invoice via e-mail within an hour after registering.  We can only accept euro-payments.

Registration to the Symposium and social events is binding for the participant. The registration is confirmed when the payment has been received. The fees are to be paid in advance, payment options will become available after successful online registration.

Some registration selections might have limits - this is marked next to the item. You can only make selections where there is still availability. If there is an error with the system, we will notify registrants as soon as possible and refund money for the selections that are no longer available within 14 days. 

The payment receiver is Publicon OU.
Address: Väike-Turu 8, 51004 Tartu, Estonia.
Bank details: 
Swedbank, Liivalaia 8, Tallinn, Estonia
IBAN EE472200221054942333
SWIFT/BIC HABAEE2X

Delivery

After filling in the registration form, an automatically generated confirmation e-mail will be sent to the e-mail address inserted in the form free of charge. The e-mail contains a pdf link with the registration data which can be downloaded and serves as a written confirmation. If you chose payment by bank transfer, the invoice will be sent after successful registration. If you chose payment by credit card or bank link, the invoice will be sent after successful payment.

If you notice a mistake in your registration data, please contact the secretariat at your earliest convenience. If you need some information on the invoice to be changed (e.g. some registration items to be added, a VAT number to be added, the payment deadline extended), please contact the secretariat. Please send an e-mail to scandlas2021@publicon.ee.

Cancellation policy

Should you cancel your attendance at the Symposium by January 132021, the participation fee will be refunded, minus an administration fee of 35€. Should you cancel your attendance at the Symposium by February 13, 2021, 50% of the attendance fee will be refunded, minus an administration fee of 35€. In the event of a cancellation after February 13, 2021, no refund is possible.

Please submit your cancellation to the Symposium Secretariat in writing via e-mail: scandlas2021@publicon.eeCancellation requests must identify the registrant’s name, email address, the amount paid and bank details. Name changes are free of charge. All refunds will be processed within two weeks after the Symposium.

We recommend taking out appropriate travel and cancellation insurance for your registration fee, hotel and airline booking. This is often included with credit card transactions, but check your own policy for details. Please also ensure that you have appropriate health insurance coverage. Please check beforehand if you need a visa for the country where the event is held and inform yourself about the visa application procedures and the time needed for processing a visa application.

In the case of force majeure events (such as natural disasters, travel restrictions, strikes, epidemics etc.) or any other major events that are beyond the control of the party in question such as governmental or other restrictions, Publicon PCO shall not be liable for any failure or delay in performing their obligations. Publicon PCO and the organising committee reserve the right to cancel or postpone the symposium, which will bring about a revision of the registration terms&conditions and cancellation terms. The organisers reserve the right not to refund participation fees in full in order to cover organising costs, the proportion of the refund (if at all) will be deliberated by the organisers based on the force majeure situation. All registrants will be notified about updates via e-mail after such decisions have been made by the organising committee. The organisers will not be liable for any costs or damage that might befall the participant in relation to the event being cancelled or postponed or taking place in a decreased capacity.

Processing personal data

The Secretariat will process the personal data (such as the name, phone number, address, e-mail address) inserted into the registration form only in relation to the registration to this Symposium.

We will send you newsletters of information about the Symposium via e-mail only if you ticked the box that you would like to receive newsletters. If you do not wish to receive newsletters, please send an e-mail to the Secretariat.